Safer sites. Less paperwork. 13 systems for builders and contractors.
13 practical playbooks for UK builders, contractors and site managers: toolbox talks, near-miss reporting, accident and RIDDOR basics, induction and CDM, site diaries, variations, snagging, quotes, stage payments and getting on approved-contractor lists.
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Built to be used, not read once
Made for site
Short, practical systems a site lead can run from a phone: QR-code reporting, daily diaries, signed talks.
Protects your money
Variations agreed in writing, clear quote exclusions, stage invoicing and polite chasing.
Pointers to the rules
Safety playbooks summarise the basics and point you to HSE guidance, so you know where the authority is.
What's inside
Site safety records 5 playbooks
Simple systems that keep people safe and records straight
- Weekly toolbox talks with a signed recordA short safety talk every week on a relevant topic, with a signed attendance record you can show a client or inspector.15 minutes a week · Free
- Near-miss and hazard reporting from a phoneAnyone on site can report a near miss or hazard in under a minute with a photo, and every report gets an action.45 minutes · Free
- Accident book and RIDDOR basicsYou record every injury properly and know which incidents must be reported to HSE, and how fast.1 hour · Free
- Site induction, sign-in and CDM basicsEveryone who comes on site is inducted and signed in, and you know your duties under CDM 2015 for each job.1–2 hours · Free
- Wellbeing: make it normal to speak upYour team knows who to talk to and where to get confidential help, and supervisors know how to start the conversation.1 hour · Free
Run the job 4 playbooks
Diaries, variations, programme and handover without the chaos
- A daily site diary with photosA two-minute daily record of labour, weather, deliveries, instructions and delays, with photos, that settles disputes before they start.5 minutes a day · Free
- Variations agreed in writing before the workEvery change to the job has a written instruction, price and time impact agreed before you do it, so you get paid for it.30 minutes to set up · Free
- Snagging and handover the client remembersA structured snag walk, a clear snag list with photos, and a tidy handover pack that leaves a good last impression.Half a day per job · Free
- A simple programme and a weekly client updateA one-page programme and a short Friday update that keep the client informed and the trades in the right order.1 hour, then 15 minutes a week · Free
Win work and get paid 4 playbooks
Clear quotes, stage payments and the paperwork that wins tenders
- Quotes with clear inclusions, exclusions and stagesProfessional written quotes that set expectations, protect your margin and make it easy to say yes.1 hour to build the template · Free
- Get paid on time: stage payments and polite chasingInvoices go out on the day each stage is reached, reminders go automatically, and you know your rights on business contracts.1 hour · Included in most accounting software
- Photos, reviews and case studies that win the next jobEvery finished job becomes before-and-after photos, a review and a short case study you can show the next client.30 minutes per job · Free
- Get on approved-contractor listsThe documents and accreditations bigger clients ask for are ready, so you can bid for commercial and public work.A few hours, spread over weeks · Accreditation scheme fees apply
Every playbook gives you
- The outcome, time needed, cost and tools, before you start
- Why it matters, in plain English
- Numbered steps you can tick off
- Ready-to-copy templates and prompts
- A "done when" checklist
- Common mistakes to avoid
- Search across every playbook
- A 90-day roadmap so you know what to do first
The honest bit
This is a self-serve guide, not a done-for-you service. You follow the steps in your own accounts and on your own sites. Safety and legal content is a summary of well-established basics (RIDDOR, CDM 2015, the Construction Act) with pointers to HSE and GOV.UK; it doesn't replace competent advice or your own risk assessments. The Vault is new, so there are no customer reviews yet. If it isn't what you expected, email matthewcreighton181@gmail.com and Matthew will put it right.
13 playbooks · 17 templates · 90-day roadmap · instant access